Effective July 2026: This program will be in effect campus-wide beginning July 2026. Submit off-schedule HVAC requests at least 5 business days in advance.
UCLA Facilities Management (FM) Energy Services operates building HVAC systems during each building’s regularly scheduled operating hours. Normal operating schedules vary by building and are available upon request via our Energy Engineers gnardecchia@fm.ucla.edu and roey@fm.ucla.edu. The Smart HVAC Scheduling Program reduces or turns off non-essential heating and cooling during off-hours, weekends, and all university holidays, with a more extensive closure during the winter holidays.
If your department needs heated or cooled air outside of the normal operating schedules for events, after-hours research, weekend activities, or any special use, you must submit a request in advance and receive a quote for the cost of service. Once the request is approved, FM will ensure utilities are running throughout your event.
About the Program
The Smart HVAC Scheduling Program is part of a campus-wide effort to reduce energy consumption and align operations with the University of California’s sustainability commitments. With the State-funded Plant Utilities (PU) budget under significant pressure, aligning HVAC operation with each building’s scheduled occupancy — and recovering the cost of service for after-hours HVAC services — supports both UCLA’s budget priorities and its long-standing conservation goals.
The program also aligns with the University of California’s Sustainable Practices Policy, which sets systemwide goals for energy conservation, carbon reduction, and responsible operation of campus facilities. It applies to State-funded and student-fee requestors. Recharge units, which already pay their utility share, are not affected.
How to Request After-Hours HVAC Service
- Complete the Smart HVAC Scheduling Exception Application form, specifying the exact dates and times service is needed.
- Submit the completed form at least 5 business days in advance to allow Energy Services to reprogram the building fans to the new schedule.
- Energy Services will review your request and respond with an approval status and a cost quote for your records.
- Once the changes are confirmed by the Building Automation team, you will receive a confirmation email. FM will then ensure utilities are running during your scheduled event.
- After approval, submit a Facilities Service Request (FSR) at fsr.admin.ucla.edu to pay for the utility cost.
Where to Send Your Request
| Gabrielle Nardecchia Energy Engineer, UCLA Facilities Management Email: gnardecchia@fm.ucla.edu | Ray Oey Energy Engineer, UCLA Facilities Management Email: roey@fm.ucla.edu |
Cost of Service
After-hours HVAC service are billed for the cost of service.
When you submit the Smart HVAC Scheduling Exception Application Form, the Energy Services team will develop a cost estimate based on the specific rooms, floor, or full-building HVAC systems you have requested to turn on. The estimate evaluates the equipment that must be activated, the runtime, and the utilities involved, to provide a cost quote for your records before service is scheduled.
The rate reflects the combined cost to procure, produce, and deliver energy.